AI-Powered Invoice Data Extraction

Extract Every Field from Any Invoice in Seconds

Upload any invoice photo or scan and get all data extracted: vendor details, every line item, subtotal, tax, total, and payment information.

Scan an Invoice

Business professional scanning a paper invoice on a desk with a phone and laptop nearby

Invoice Scanner

Upload a photo or scan of any invoice and instantly extract all structured data: vendor details, line items, totals, payment information, and more.

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Upload an invoice image

Works with photos, scans, and screenshots of invoices. Clear, well-lit images give the most accurate results.

or drag and drop an image here

Cost per analysis

Results

Invoice Scanner

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Invoice Scanner

Upload a photo on the left and click analyse to see the results.

Invoice number, date, and due date
Vendor and customer details
Full line items with quantities and prices
Subtotal, tax, discount, and total
Payment terms and bank information
Notes and purchase order references

Accountant reviewing a stack of invoices at a desk and entering data into a laptop

Complete Data Extraction in Seconds

Scan an Invoice

Complete Data Extraction in Seconds

Every field on the invoice is extracted and organized: invoice number, date, due date, payment terms, currency, vendor name and contact details, customer billing information, every line item with description, quantity, unit price and amount, and the full totals breakdown including subtotal, tax rate and amount, any discount, and the final total. No manual typing required.

Scan an Invoice

Pile of invoices from different vendors and countries in various formats on a desk

Works with Any Invoice Format

Try Any Invoice

Works with Any Invoice Format

The AI handles invoices from any vendor, country, or software — printed invoices, PDF screenshots, phone photos, scanned documents, handwritten invoices, and international formats. It adapts to different layouts, identifies the relevant fields, and extracts them even when the invoice design varies significantly from what you typically see.

Try Any Invoice

Bookkeeper reviewing organized invoice data on a laptop in a home office

Built for Accounting and Bookkeeping

Streamline Your Workflow

Built for Accounting and Bookkeeping

The structured output is designed to slot directly into accounting workflows. All fields are clearly labeled and organized in sections. Vendor and customer details, line items, tax information, and payment terms are all presented in a clean, readable format that makes verification, data entry, and record-keeping fast and accurate.

Streamline Your Workflow

How It Works

How to Scan an Invoice with AI

Upload an Invoice Image

Upload a photo, scan, or screenshot of any invoice. Works with paper invoices, digital invoices, PDFs photographed on screen, and international formats.

AI Extracts All Data

The AI reads every field: vendor and customer details, invoice header, all line items with quantities and prices, tax information, totals, payment terms, and bank details.

Review the Structured Report

Get a clean, organized report with all extracted data presented in labeled sections. Review, verify, and copy the data you need into your accounting system.

Scan an Invoice

Who Uses It

Use Case

Small Business Owners

Digitize all your incoming invoices without manual data entry. Create accurate financial records for bookkeeping, tax preparation, and expense tracking without an accountant.

Accounts payable professional processing a stack of vendor invoices at an office desk

Use Case

Accounts Payable Teams

Process high volumes of vendor invoices quickly and accurately. Extract all payment details, due dates, and line items to speed up approval and payment workflows.

Freelancer scanning an invoice at a home desk with a laptop and documents

Use Case

Freelancers and Contractors

Keep track of client invoices and supplier bills without dedicated accounting software. Scan each invoice and have the data organized and ready for your records.

Tax accountant reviewing invoices and financial documents at a professional desk

Use Case

Tax Professionals and Accountants

Speed up client document processing during tax season. Extract all invoice data including tax IDs, VAT amounts, and payment terms to build accurate financial statements.

Scan an Invoice

Deep Dive

What the Invoice Scanner Extracts

Every invoice contains multiple categories of information. The scanner identifies and extracts each category, regardless of where it appears on the page or how the invoice is formatted.

Wide panoramic flat-lay of multiple invoices, receipts, and financial documents spread on a clean desk

Invoice Header and Dates

The header contains the fundamental identification and timing information: the invoice number (a unique identifier for this transaction), the invoice date (when the invoice was issued), the due date (when payment must be received), currency, and payment terms (such as Net 30, Net 60, or Due on Receipt). These fields are essential for accounts payable processing, cash flow management, and ensuring payments are made on time to avoid late fees.

Invoice NumberUnique identifier — used for reference in payment remittances and dispute resolution

Invoice Date vs Due DateIssue date establishes the billing period; due date determines the payment deadline

Payment TermsNet 30 means payment is due 30 days after the invoice date; 2/10 Net 30 means 2% discount if paid within 10 days

Always cross-check the due date against your accounts payable schedule to avoid late payment penalties.

Vendor and Customer Details

Invoices contain contact and identification information for both parties. Vendor details identify who is billing you: company name, registered address, phone, email, and tax identification number (Tax ID, VAT number, ABN, or GST number depending on the country). Customer details (the "Bill To" section) confirm who the invoice is addressed to. Both sets of details are required for accurate bookkeeping, supplier management, and tax compliance in most jurisdictions.

Tax ID / VAT NumberRequired for VAT reclaim in countries with value-added tax systems. Must match registered business details.

Billing AddressUsed to verify the correct entity is being billed. Mismatched billing addresses can cause payment delays.

Contact DetailsEmail and phone are used for payment remittance notices, dispute resolution, and account management.

Always verify that the vendor Tax ID on the invoice matches your supplier records before processing payment.

Line Items

Line items are the detailed breakdown of what is being charged: each product or service with its description, quantity, unit price, and extended amount. This is the most important section for verifying that you are being charged correctly. The scanner extracts every row in the line item table, preserving the description, quantity, unit price, and total for each entry.

DescriptionProduct name, service description, or SKU — what exactly is being billed

Quantity × Unit PriceThe multiplication that produces the line item amount — cross-check this against your purchase order

Extended AmountQuantity multiplied by unit price — verify this matches the line subtotal on the invoice

Always compare line items against the original purchase order or contract before approving payment.

Totals, Tax, and Discounts

The totals section summarizes the financial outcome of all line items: the subtotal (sum of all line items before adjustments), any applicable tax (with the percentage rate), any discounts (early payment, volume, or promotional), and the final total due. Tax handling varies significantly by jurisdiction — some invoices show a single VAT or GST rate, others apply tax per line item. The scanner extracts all formats correctly.

SubtotalSum of all line items before tax and discounts — used to verify tax is calculated on the correct base

Tax RateThe percentage applied (e.g., 8.5% sales tax, 20% VAT, 10% GST) — essential for tax records and reclaim filings

DiscountEarly payment discounts, volume discounts, or promotional credits — reduces the total amount due

Verify that the sum of line item amounts equals the subtotal, and that the tax amount equals the subtotal multiplied by the stated rate.

Payment Information

Many invoices include payment instructions: the accepted payment method (bank transfer, check, credit card, online portal), bank name, account number, routing number, IBAN, and SWIFT/BIC code for international transfers. This information is required to process payment correctly and is extracted and clearly labeled so it can be used directly without re-reading the original document.

Bank Transfer DetailsAccount number and routing number (domestic) or IBAN and SWIFT/BIC (international)

Payment MethodBank transfer, check, credit card, ACH, or payment portal — determines how you process the payment

Reference to IncludeMany vendors require the invoice number in the payment reference — extracted so you don't miss it

Always verify bank account details through a separate trusted channel (phone call or email to a known contact) before making large transfers to new vendors.

Notes, References, and PO Numbers

Invoices often carry supplementary information: purchase order (PO) numbers that link the invoice to an approved procurement request, project codes or cost center references, special instructions for payment, delivery notes, warranty terms, or late payment penalty clauses. These fields are extracted and presented in a dedicated section so nothing important is missed.

PO NumberLinks the invoice to an approved purchase order — required by many corporate AP systems before payment can be processed

Project / Cost Center CodeUsed to allocate the expense to the correct department or project in your accounting system

Late Payment TermsInterest or penalties that apply if payment is not received by the due date — important to note before delays occur

PO number matching is a common step in invoice approval workflows. If the PO number on the invoice does not match your records, hold payment until clarified.

Note: Extraction accuracy depends on image quality. For best results, use clear, well-lit photos or high-resolution scans. Handwritten or partially obscured fields are extracted with a lower confidence flag.

Benefits

Why Use It

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Instant Extraction

All invoice fields extracted in seconds. No manual typing, no copy-pasting, no re-keying data from paper into spreadsheets.

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Any Invoice Format

Works with invoices from any vendor, country, or software — printed, scanned, photographed, or screenshot.

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Full Totals Breakdown

Subtotal, tax rate and amount, discounts, and total all extracted and presented clearly so you can verify calculations at a glance.

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Ready to Use

Structured, labeled output ready to copy into your accounting software, ERP, or financial records without reformatting.

Related Tools

Frequently Asked Questions

How does the AI Invoice Scanner work?

Upload a photo, scan, or screenshot of any invoice. The AI reads every field on the image — header information, vendor and customer details, all line items, totals, and payment information — and presents the extracted data in a clean, organized report.

What information does it extract?

The scanner extracts: invoice number, invoice date, due date, payment terms, currency, vendor name and contact details, customer billing information, every line item with description, quantity, unit price and amount, subtotal, tax rate and amount, discounts, total amount due, payment method, and bank details including account number, routing number, IBAN, and SWIFT/BIC where present.

Which invoice formats are supported?

The tool works with any visual invoice format: printed invoices photographed with a phone, scanned PDFs, screenshots of digital invoices, invoices from any accounting software, and international invoice formats from any country. It adapts to different layouts automatically.

How accurate is the extraction?

Accuracy is very high (95%+) for clear, well-lit photos of clean invoices. For lower-quality images — blurry photos, faded print, crumpled paper, or handwritten invoices — fields that cannot be read clearly are flagged with an "[unclear]" indicator. The confidence level is shown in the output.

What makes a good invoice photo?

Shoot in good light with the invoice flat and unwrinkled. Ensure all text is in focus and the full invoice is in frame including all four edges. Avoid shadows across the text. High contrast between the paper and the text gives the best results.

Can it handle international invoices with VAT?

Yes. The scanner extracts VAT numbers, VAT rates, VAT amounts, GST, sales tax, and other tax formats. It works with invoices from the UK, EU, Australia, Canada, and other jurisdictions with varying tax conventions.

Can it read handwritten invoices?

It can extract data from clearly handwritten invoices, but accuracy is lower than for printed text. Fields that cannot be read with confidence are flagged as [unclear] in the output.

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Disclaimer: This tool uses generative AI technology which may produce content that resembles copyrighted materials or that is inaccurate, incomplete, or out-of-date. It is provided for general information and educational purposes only and is not intended for illegal activities or to replace professional advice, diagnosis, or treatment. Users are solely responsible for how they use the generated content. If you plan to use AI-generated content commercially or publicly, we strongly recommend reviewing it for potential copyright issues and obtaining proper permissions where necessary. We accept no liability for copyright infringement or any other consequences resulting from the use of content generated by this tool.